The implementation Plan of Decentralised Information Management Initiative (DIMI) was laid out in simple terms and the process was defined as a schedule of training, reorienting, handholding and monitoring to be undertaken over a period of two years essentially involving the following:

 

  • A training of the BDOs, SDOs, Panchayat Samiti sabhapatis, selected line department officials and selected Zilla Parishad Karmadhyakshyas on information management through computer basics, software packages and GIS technology.

  • Following the training the trainees would go back to their respective areas and start the process by porting information on maps of their own command area.

  • The BDOs would have the key role of taking back hard copy maps of their respective blocks and marking each public delivery institution and all other necessary units in the maps.

    • A second training would follow for the BDOs/SDOs/PS sabhapatis/ZP Karmadhyakshyas and line department officials in data porting, analysis and textual and graphical report generation.
       

Following the second training the participants would return to their areas and start looking at the process. The individual tasks were laid out in the following forms:

 

BDO: The BDO would be responsible for collecting information from the line departments, Gram Panchayats and porting them on soft copy versions of WhizMap of his own block. They will also be in charge of analyzing the regular flow of information and plan corrective actions wherever necessary.

 

SDO: SDO would monitor the process at all stages and provide supportive supervision to the BDOs from time to time.

 

Panchayat Samiti: Panchayat Samiti members would be provided with the information every month by the block office and they would analyse the data and plan possible community mobilisation initiatives to troubleshoot in difficult areas.

 

Zilla Parishad: The Zilla Parishad was devolved with the function of providing supportive supervision to all stakeholders and assist in community mobilisation initiatives wherever possible.

 

Line Departments: The Line department would closely work the BDO to provide information, identify areas requiring priority attention and plan successful implementation programmes from time to time.

 

Once the training was done and the process was in swing, the gram panchayat functionaries would be sensitized about the initiative and would eventually be involved in the process.

 

Riddhi was devolved with the responsibility of preparing map, providing technology support, conducting the entire training and providing handholding services throughout the period of two years to strengthen the process.

 

While everything fell into place, there still remained one question- who would port the data every month? The volume of data regarding each and every public service delivery institution would be enormous. Riddhi provided the solution by assigning Block Resource Persons  who would port the data every month.